If you have any questions or comments, please contact Patty Strauss at pstrauss@westportct.gov or Joyce Mascena at mascena@glasct.org. On behalf of the entire Legislative Committee, we wish to thank all of you that have already submitted comments and feedback to us. We value your opinions.
Posted 3-21-06
The CTCA Executive Board has approved a resolution that "allows City/Town Clerks to purchase name pins for their Assistant(s). Cost is $9.00 each........
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Posted 3-18-06
The Southbury Crown Plaza is requesting the tax exemt form to be faxed 1 week in advance. Please fax to Renata at the Crown Plaza at 203-598-0492. Bring a copy when to also present at check-in time. The form can be downloaded from the Conference Information Page of the website.
Posted 3/13/2006
The Legislative Committee today has put forth testimony on elections related bills as well as the lifetime fishing licenses for person with disabilities. To read the complete text of the submissions, please go to the Town Clerk Home Page, click on "Association Committees" in the left-hand tool bar, then "Legislative & Elections Committee" and then "Testimony." The latest submission will be in the beginning.
A Public hearing in regard to S. B. No. 179, AN ACT CONCERNING THE MAXIMUM NUMBER OF ASSISTANT REGISTRARS OF VITAL STATISTICS, is scheduled for this Friday, 3/17, with another one on Monday, 3/20, regarding H. B. No. 5608 AN ACT CONCERNING FEE INCREASES FOR CERTAIN VITAL RECORDS, AND LIFETIME FISHING AND HUNTING LICENSES FOR PERSONS WITH DISABILITIES, and testimony for both days will we posted when completed.
If you have any questions or comments, please contact Patty Strauss at pstrauss@westportct.gov or Joyce Mascena at mascena@glasct.org. Thank you.
Connecticut Town Clerks and Assistants,
For those of you who were not able to attend the workshop "Establishing and Managing Successful Records Management Programs" sponsored by the Office of the Public Records Administrator on June 14, 2005, another opportunity to attend this educational conference is available on May 16, 2006 at Foxwoods. Dr. Mark Langemo who spoke at our workshop in 2005 will be conducting a similar session. This program is sponsored by the Connecticut and Ocean State Chapters of ARMA International. Please see the brochure for information about the speaker, conference agenda, registration information, and ARMA. It is an excellent workshop and will be beneficial to you as many of you are in the process of developing records management programs in your municipalities.
Registration Form
LeAnn Johnson Public Records Grant Program Specialist
As your Connecticut representatives to the Board of Directors for NEMCI&A, Laura Francis, Durham Town Clerk and I would like to take this opportunity to invite you to what promises to be a year full of education, fun, and surprises. As you may be aware, the Board voted at the New England Conference in November to move the Institute & Academy to St. Michael’s College in Colchester, VT. With the change of location has come a number of exciting changes. This year all students (both Institute and Academy) will finish their classes on Thursday at 3 p.m. The previous year students spoke about the desire to have time to prepare for the graduation and the Board heard you.Another change is the Graduation program. This year graduation will take place prior to the dinner. This will give everyone (especially those graduating the ability to relax and enjoy your dinner).
For those of you who have gone through Institute and are in the Academy program, we have great new courses.
Academy C – “Fit for Duty” will explore the mind with Frank; your stress level with Walter; Kate will keep you at the top of your game; Jim and Tom will get you physically ready; and Clyde will analyze with Academy’s C and D the effects of Hurricane Katrina.
Academy D – “Municipal Disaster Response and the Clerk” Agnes will teach you that the Press is your friend; Dan Issa will show you how to lobby to change those laws that only make your job more difficult; Vermont Reps from Emergency Management will discuss the Bird Pandemic; and Jim and Tom will teach crowd management and evacuations.
Of course, we have Al and John both teaching computer courses. The MS Access class was a great success last year and promises to be just a great this year. Al is the best; what more can I say.
Because we relocated to VT, we had to move the week for Institute and Academy to July 9-14. If you prefer to go back to the August timeframe, make sure that you complete the evaluation at the end of the week.
While we completely understand the issue with budgets and the short turnaround time before NEMCI&A begins, but we are asking you to please take the time to complete the application and get it submitted as early as possible. If you wish to submit a $50 deposit, you may, but it is not required.
It is our hope and wish that you will consider participating in a historical moment (when we moved from RI to VT) and enjoying a very exciting and education program."
Look forward to seeing all of you in July, Kate Wall, Institute Director, NEMCI
Are there any Town Clerk's offices that take charge cards (debit cards) as payment? If so, how is it set up? Thank you.
Sharon A. Miller, CMC Town Clerk 740 Main St. East Hartford, CT 06108 Tel: 860-291-7235 Fax: 860-291-7238 smiller@ci.east-hartford.ct.us
The topic of MERS has arisen once again. Professor Samuel Schrager is our new instructor for land records and is a real estate attorney as well. Professor Schrager reviewed the MERS statute. He has advised us to index the lender as well as the nominee MERS on documents that contain both names. Beginning March 1, 2006 all offices should index the lender’s name in addition to the nominee MERS if the lender’s name appears on the document. You will be receiving an updated land records chapter at the conference to reflect this change – one per town/city.
Under the heading “Mortgages”, the section entitled “Mortgage Electronic Registration System” will read as follows:
The intent of this system is that a mortgage is written by a lender and assigned to MERS within the same instrument. However, most mortgages contain the name of the LENDER in addition to MERS as the nominee. Index BOTH the lender and MERS as grantees. (7-25).
County Vice Presidents, please be sure to mail or fax this e-mail to the towns/cities in your county without e-mail.
Connecticut State Certification Committee Lisa Valenti, Chairperson
We are ordering NEW name pins for ALL Connecticut City/Town Clerks. These pins will be distributed at the New Haven County Spring Conference in April. It is imperative that I receive: your name, designation, title, & municipality. Please E-MAIL - FAX or MAIL your information to me immediately in order for me to get these made up in time to be distributed. “No phone calls - information must be sent in writing”.
MMC = Master Municipal Clerk CMC = Certified Municipal Clerk CCTC = Certified Connecticut Town Clerk
Sample > Irene G. Massé, MMC
City and Town Clerk, Meriden, CT
Respond to: Irene G. Massé, City Clerk 142 East Main Street, Meriden, CT 06450 email: imasse@ci.meriden.ct.us
FAX: 203-630-4059
I am interested in knowing the vacation policy in other towns. How many weeks vacation does the town give and what is the increase in the number of days in association with the number of years of service? Cathy Nurmi, Sterling Town Clerk
The event takes place at Mohegan Sun’s Uncas Ballroom on Sunday, February 12th between 11am and 5pm.
Our purpose is to inform couples about the requirements for obtaining a marriage license, especially with regard to
recent changes in the law. Over 3,000 brides have attended this bridal expo for the past two years, most of whom are
Connecticut residents. Any amount of time volunteered will be greatly appreciated.
For more information about volunteering for this public service, please contact Assistant City Clerk Dawn Rahilly
at New London City Hall (860) 447-5205. You may also obtain more info about the show at nebridalshowcase.com
To: All Town Clerks:
From: Michael Kozik, Managing Attorney, Legislation & Election Administration Division, Connecticut Secretary of the State
Date: January 4, 2006
Re: Voting Machines to be used in 2006 election
This is just a quick note to give you a heads-up on breaking news; more details will follow later.
Today Secretary Bysiewicz announced that she is stopping the current process to purchase new voting machines, and that lever machines will be used in the 2006 elections.
The current purchasing process was stopped because no vendor could meet all requirements of Federal and State law and the current Request for Proposal. This only became clear in the process of attempting to negotiate a contract with the highest scoring vendor and after analyzing the feedback from the public demonstrations and the focus groups. This decision was reached, after consultation with the Attorney General and the Department of Administrative Services, the agency that oversees state contracting.
We will continue our efforts to find a voting machine that complies with all requirements of state and Federal law. In an effort to open the process to the most recent innovations, we be writing to all voting machine companies in the country, asking them if how they can comply with those requirements or how they expect to do so in the near future.
Therefore, you should prepare to use lever voting machines in all primaries, elections and referenda in 2006. This means that you should prepare to examine, repair, and set-up lever voting machines as you have in the past.
January 13th will be Kathy Quin's retirement after 20 years. The Windsor Town clerk's office will be having an open house that afternoon from 12:00PM to 5:00PM, serving cake & coffee with a small presentation at 3:00PM. Please came and say goodbye.
Kathy as said that in her retirement she wants to play with her grandchildren in Ohio, play bridge & play golf. Fitting into this plan we intend to give Kathy a gift certificate to Tee times at a golf course in Ohio. If you would like to contribute there is a card to sign and an envelope in the Windsor Town clerk's office or contact Agnes Pier at 860-285-1901 or pier@townofwindsorct.com. Agnes Pier